16 Jul How to Conduct an Online Board Meeting
Video conferences allow remote board members to connect with one another, even when they’re using different gadgets. For meetings, non-profits can choose between a variety of video conference platforms, including Zoom, GoToMeeting WebEx, and Google Meet. Nonprofits can also utilize a board management software which includes meeting interfaces that allow remote participation that does not require leaving the platform.
The ability to observe the faces of participants can lead to more interactive and participatory meetings. To ensure everyone can be heard, the chair should call on board members who haven’t spoken and limit the number of people speaking at a time. This ensures that the discussion isn’t dominating by one person and provides a more balanced decision-making process. To reduce background noise request that participants turn off their mobile phones, and then use the muted button when not talking.
Some directors are not familiar with the virtual meeting platform and are hesitant to speak out and hinder their participation and the effectiveness of the meeting. This can be addressed by providing a simple meeting interface, allowing a training session to familiarize attendees with the platform and encouraging them to practice prior to the actual meeting. The board can also establish an agenda with strict time limits for each item. This will ensure that the meeting runs smoothly and that the desired result is attained. Board members can highlight and take notes on digital documents to improve their participation and speed up the meeting. They can share notes with other members to improve collaboration and the https://board-room.blog/best-data-rooms-for-secure-and-affordable-file-storage/ quality of their meeting minutes.